Name and contact of the responsible person according to article 4 paragraph 7 GDPR
Universitätsmedizin Greifswald Körperschaft des öffentlichen Rechts
Fleischmannstraße 8
17475 Greifswald
Telefon: 03834 86-0
E-Mail: info-unimedizin@med.uni-greifswald.de

represented by the board of directors.

Data Protection Officer
Prof. Ulf Glende
Corporate Privacy Officer of Universitätsmedizin Greifswald
Walther-Rathenau-Straße 49
17475 Greifswald
Telefon: 03834 86-5124
E-Mail: datenschutz-umg@med.uni-greifswald.de

Protection of your personal data

We consider it our primary responsibility to protect the confidentiality of the personal information you provide and to protect it from unauthorized access. That’s why we use the utmost care and state-of-the-art security standards to ensure maximum protection of your personal information. As a public company, we are subject to the provisions of the European Data Protection Regulation (GDPR) and the regulations of the Federal Data Protection Act (BDSG). We have taken technical and organizational measures to ensure that the data protection rules are respected both by us and by our external service providers.

Definitions 

Legislation requires that personal data be processed lawfully, in good faith and in a manner that is reasonable for the data subject (“lawfulness, fairness, transparency”). To ensure this, we inform you about the individual legal definitions that are also used in this privacy statement:

1. Personal data
“Personal data” means any information relating to an identified or identifiable natural person (hereinafter the “data subject”); a natural person is regarded as identifiable, which can be identified directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier or one or more special features, the expression of the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person.

2. Processing
“Processing” means anyone, with or without the help of automated procedures, performed procedures or any such series of operations related to personal data such as collection, organization, ordering, storage, adaptation or modification, reading, querying the use, disclosure by transmission, dissemination or any other form of deployment such as matching, linking, restricting, cancellation, destruction.

3. Restriction of processing
“Restriction of processing” is flagging of personal data stored with the aim of limiting its future processing.

4. Profiling
“Profiling” means any kind of automated processing of personal data which consists in using that personal data to evaluate certain personal aspects relating to a natural person, in particular aspects relating to job performance, economic situation, health, to analyze or predict personal preferences, interests, reliability, behavior, location or change of location of that natural person.

5. Pseudonymization
“Pseudonymisation” means the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without additional information being provided, provided that such additional information is kept separate and subject to technical and organizational measures to ensure that the personal data cannot be assigned to an identified or identifiable natural person.

6. File system
“File system” means any structured collection of personal data accessible by specific criteria, whether that collection is centralized, decentralized or organized according to functional or geographical considerations.

7. Controller
“Controller” means a natural or legal person, public authority, body or body that alone or jointly with others decides on the purposes and means of processing personal data; where the purposes and means of such processing are determined by EU law or the law of its member states the specific criteria for the controller’s appointment may be provided for under EU law or national law.

8. Processor
“Processor” means a natural or legal person, public authority, body or body that processes personal data on behalf of the controller.

9. Recipient
“Recipient” means a natural or legal person, public authority, agency or other entity to whom personal data are disclosed, whether or not it is a third party. However, authorities which may receive personal data under EUlaw or national law in connection with a particular mission are not considered to be recipients; the processing of such data by the said authorities shall be in accordance with the applicable data protection rules in accordance with the purposes of the processing.

10. Third Party
“Third party” means a natural or legal person, public authority, body or body other than the data subject, the controller, the processor and the persons authorized under the direct responsibility of the controller or processor to process the personal data.

11. Consent
A “consent” of the data subject is any expression of will given voluntarily in a specific, unequivocal and unambiguous manner in the form of a statement or other unambiguous confirmatory act that the data subject agrees with the processing of its personal data.

Lawfulness of Processing
The processing of personal data is only lawful if there is a legal basis for the processing. The legal basis for processing can be in accordance with Article 6 paragraph 1 a - f of the GDPR in particular:

a. The data subject has given their consent to the processing of their personal data for one or more specific purposes;

b. the processing is necessary for the performance of a contract to which the data subject is party or for the implementation of pre-contractual measures at the request of the data subject;

c. the processing is necessary for compliance with a legal obligation to which the controller is subject;

d. processing is necessary to protect vital interests of the data subject or another natural person;

e. the processing is necessary for the performance of a task that is in the public interest or in the exercise of official authority that has been assigned to the person responsible;

Processing is necessary to safeguard the legitimate interests of the person responsible or a third party, unless the interests or fundamental rights and freedoms of the data subject that require the protection of personal data prevail, in particular if the data subject is a child.

Information about the collection of personal data
(1) Below we inform about the collection of personal data when using our website. Personal data includes for example name, address, e-mail addresses, user behavior.
(2) When contacting us by e-mail, the information you provide (your e-mail address, your name and your telephone number, if applicable) will be stored to answer your questions. We delete the data after the storage is no longer required, or the processing is restricted, if legal storage obligations exist.

Collection of personal data when visiting our website
In the case of merely informative use of the website, for example if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data which is technically necessary for us to ensure its stability and security (legal basis is Art. 6 paragraph 1 of GDPR):

• IP address
• Date and time of the request
• Time zone difference to Greenwich Mean Time (GMT)
• Content of the request (concrete page)
• Access Status / HTTP status code
• Transferred amount of data
• HTTP referer link
• Browser
• Operating system and its interface
• Language and version of the browser software.

Children
Our offer is intended for adults. Persons under the age of 18 should not submit any personal data without the consent of their parents or guardians.

Personal Rights

(1) Withdrawal of consent
If the processing of the personal data is based on a given consent, you have the right to revoke the consent at any time. The withdrawal of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation. To exercise your right of withdrawal, you can always contact us.

(2) Right to confirmation
You have the right to ask the person in charge to confirm that we are processing personal data concerning you. You can request confirmation at any time using the contact details above.

(3) Right to information
If personal data is processed, you can request information about this personal data and the following information at any time:
a. the processing purposes;
b. the categories of personal data being processed;
c. the recipients or categories of recipients to whom the personal data have been disclosed or are still being disclosed, in particular to recipients in third countries or to international organizations;
d. if possible, the planned duration for which the personal data are stored or, if this is not possible, the criteria for determining that duration;
e. the existence of a right to rectification or erasure your personal data or to a restriction of processing by the controller or a right to object to such processing;
f. the existence of a right of appeal to a supervisory authority
g. if the personal data are not collected from the data subject, all available information on the source of the data;
h. the existence of automated decision-making, including profiling, in accordance with Article 22 (1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended impact of such processing on the data subject. If personal data are transmitted to a third country or to an international organization, you have the right to receive the appropriate guarantees under Article 46 GDPR in connection with to be informed of the transmission. We provide a copy of the personal data that is the subject of the processing. For any additional copies you request of a person, we may charge a reasonable fee based on the administrative costs. If the application is submitted electronically, the information must be provided in a standard electronic format, unless otherwise stated. The right to receive a copy under paragraph 3 shall not affect the rights and freedom of others.

(4) Right to rectification
You have the right to demand immediate correction of incorrect personal data. Taking into account the purposes of processing, you have the right to request the completion of incomplete personal data by means of a supplementary statement or appendix.

(5) Right to cancellation (“right to be forgotten”)
You have the right to request that your personal data be deleted immediately and we are obliged to delete personal data immediately if one of the following applies:
a. The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
b. A withdrawal of consent on which the processing was based, in accordance with Article 6 (1) (a) or Article 9 (2) (a) GDPR, and lacks any other legal basis for the processing.
c. In accordance with Article 21 (1) of the GDPR, you object to the processing and there are no legitimate grounds for processing, or you object to the processing in accordance wit Article 21 (2) GDPR.
d. The personal data were processed unlawfully.
e. The erasure of personal data is necessary to fulfill a legal obligation under EU law or national law to which the controller is subject.
f. The personal data were collected in relation to service providers pursuant to Article 8 (1) of the GDPR. If the controller has made the personal data publicly available and is required to erase it in accordance with paragraph 1, he shall take appropriate measures, including technical ones, to inform anybody who process the personal data that an affected person has requested to delete all links to such personal data or copies or replications of such personal data. The right to cancel (“right to be forgotten”) does not exist if the processing is required:
• to exercise the right to freedom of expression and information;
• to fulfill a legal obligation which requires processing under EU law or of the Member States to which the controller is subject or for the performance of a task of public interest or in the exercise of official authority delegated to the controller;
• for reasons of public interest in the field of public health pursuant to Article 9 (2) (h) and (i) and Article 9 (3) GDPR;
• for archival purposes of public interest, for scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) of the GDPR, in so far as the Paragraph 1, is likely to render impossible or seriously affect the achievement of the objectives of that processing, or
• to assert, exercise or defend legal claims.

(6) Right to restriction of processing
You have the right to request that we restrict the processing of your personal data if any of the following conditions apply: a. the accuracy of the personal data is disputed by you for a period allowing the controller to verify the accuracy of the personal data;
b. the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of the personal data;
c. the controller no longer needs the personal data for the purposes of the processing, but the data subject requires them to assert, exercise or defend legal claims; or
d. you have filed an objection to the processing pursuant to Article 21 (1) of the GDPR, and as long as it is not decided whether the reasons for processing prevail over your objection the personal data can be restricted from processing.
If the processing has been restricted in accordance with the above-mentioned conditions, these personal data will only be stored with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons important public interest of the Union or of a Member State. In order to exercise the right to limit processing, you may contact us at any time using the contact details provided above.

(7) Right to data portability
You have the right to receive the personal data you provided to us in a structured, common and machine-readable format, and you have the right to transfer that information to another person without hindrance by the controller provided that:
a. the processing is based on a consent in accordance with Article 6 (1) (a) or Article 9 (2) (a) or a contract pursuant to Article 6 (1) (b) GDPR; and
b. the processing is done using automated procedures.
When exercising the right to data transfer in accordance with paragraph 1, you have the right that the personal data are transmitted directly from one controller to another, as far as technically feasible. The exercise of the right to data transfer is without prejudice to the right of cancellation (the right to be forgotten). This right does not apply to processing necessary for the performance of a task in the public interest or in the exercise of official authority delegated to the controller.

(8) Right to object
You have the right, for reasons of your own particular situation, to object at any time to the processing of personal data relating to you pursuant to Article 6 (1) (e) or (f) of the GDPR; this also applies to profiling based on these provisions. The controller will no longer process the personal data unless he/she can demonstrate compelling legitimate grounds for processing, which are the basis for the processing such as the interests, rights and freedom of the data subject predominate, or the processing serves the assertion, exercise or defense of legal claims. If personal data is processed in order to operate direct mail, you have the right to object at any time to the processing of personal data for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail. If you object to the processing for direct marketing purposes, the personal data will no longer be processed for these purposes. Regarding the use of social media, regardless of Directive 2002/58 / EC, you can exercise your right to object through automated procedures that use technical specifications. You have the right, for reasons of your own particular situation, to object to the processing of personal data concerning you for scientific or historical research purposes or for statistical purposes under Article 89 (1), except when: the processing is necessary to fulfill a public interest task. The right of objection can be exercised at any time by contacting the respective person responsible.

(9) Automated individual decision-making, including profiling
You have the right not to be subjected to a decision based solely on automated processing – including profiling – that will have legal effect or affect you in a similar manner. This does not apply if the decision: a. necessary for the conclusion or performance of a contract you and the controller,
b. is permitted by EU or Member State legislation to which the controller is subject, and where such legislation contains appropriate measures to safeguard your rights, freedom and legitimate interests, or
c. with your expressed consent.
The controller shall take reasonable steps to safeguard your rights and freedom and legitimate interests, including at a minimum the right to intervene to allow expression of his or her own position and to challenge the decision. This right can be exercised at any time by addressing the respective person responsible.

(10) Right to complain to an independent supervisory authority
Furthermore, without prejudice to any other administrative or judicial remedy, you have the right to file a complaint with a supervisory authority, in particular in the member state of your residence, place of work or place of alleged infringement, if you feel that the processing of your personal data breaches this regulation.

(11) Right to effective judicial remedy
Without prejudice to an available administrative or extrajudicial remedy, including the right to complain to a supervisory authority under Article 77 of the GDPR, you have the right to an effective judicial remedy if you feel that the processing of your personal data breaches this regulation.

Use of social media links
We are currently using various links to different social media platforms, such as Twitter. These are not social media plugins, just links. If you click on one of the links, you will be taken to the respective provider of the website and your IP address will be transmitted. If you are logged in to the respective social media account at the same time, additional data may be recorded by the respective provider.

Change of our privacy policy
We reserve the right to change our security and privacy practices as required by technical improvements. In these cases, we will also adjust our privacy policy accordingly. Please note the current version of our privacy policy.

External Links
If you use external links offered within the framework of our website, this data protection policy does not extend to these links. Insofar as we offer links, we affirm that at the time of the link setting no violations of the applicable law on the linked websites were identified. However, we have no influence on the compliance of other providers with privacy and security regulations. Therefore, please read the privacy statements provided on the other websites.

Questions, suggestions, complaints
If you have any questions about our privacy policy or the processing of your personal data, you can contact our external data protection officer Prof. Ulf Glende by sending an e-mail to datenschutz-umg{at}uni-greifswald.de . He is also the contact person for requests for information, suggestions or complaints.